VACANCY: RECEPTIONIST/OFFICE ASSISTANT

Salary: US$33,462.00 -US$35,481.60 per annum
Leave: 24 Working days
Benefits: Optional Contributory Medical Aid Scheme (50%/50%)

Qualifications/Experience:
• Post High School Diploma
• At least 3 years in an administrative or support role or related area
• Good general computer literacy, a high-level competency in Microsoft office software applications
and in handling web-based management systems
• Excellent communication skills and fluency in spoken and written English
• Good team player with strong interpersonal skills
Requirement Immigration Status: US Citizen or Permanent Residence (Green Card Holder)

Job Summary:
This position presents the public face of the Embassy through initial responses to enquiries and
engagement with external stakeholders. Responsible for providing front desk services and administration
duties.

Duties:
• Management of the switchboard including answering telephone calls and directing to appropriate
officers; taking messages correctly; responding to general information requests and enquiries; and
ensuring regular maintenance; upgrades and repairs.
• Monitors movement of staff as well as receives, greets, registers and announces visitors; provides
refreshments as necessary
• Maintains a list of contacts and addresses of government departments, international organisation,
embassies, service providers, businesses, NGOs, members of the Diaspora, friends of Botswana and
other stakeholders
• Receives and registers outgoing and incoming mail and dispatches documents and parcels
• Maintains the library and keeps a record of materials removed and filed
• Provides secretarial, administrative and logistic support as required
• Helps on research and information sharing
• Maintains the cleanliness and tidiness of the reception area, boardroom and library
• Performs any other functions that may be assigned Customer Service industry skills will be an added
advantage.

Applications should be addressed to:
The Ambassador
Embassy of Botswana
1531-1533 New Hampshire Avenue, N.W.
Washington, D.C.20036

Closing date: September 07th, 2021